1

Coordination

9/13/07

10/4/07

Dana Russell, Copy King

2

Create/maintain event plan

9/13/07

9/20/07

Dana Russell

3

Create committees

9/13/07

10/4/07

Dana Russell

4

Assign tasks

9/13/07

10/4/07

Dana Russell

5

Flyers

9/21/07

10/3/07

Dana Russell, David Jones

6

Purchase orange envelopes and money envelopes for flyers, tickets

9/21/07

9/28/07

Dana Russell

7

Instruction/contact sheet for envelope

9/26/07

9/28/07

Dana Russell

8

Update content

9/24/07

10/3/07

Dana Russell, Tara Devlin

Copy King

9

  Dana to update content

9/24/07

9/25/07

Dana Russell

10

  Dana to send to Tara for layout touchup

9/24/07

9/24/07

Dana Russell

11

  Tara to touchup layout, send to Dana

9/24/07

9/25/07

Tara Devlin

12

  Dana to send to Copy King for printing

9/27/07

10/3/07

Dana Russell, Copy King

13

  Dana to give to Dan for distribution to schools

9/28/07

9/28/07

Dana Russell, Dan Albert

14

Send to PTAs

9/21/07

9/26/07

Dana Russell

Dana to send to Stephanie Bloom

15

Send to Principals

9/24/07

9/26/07

Dana Russell

Dana to send to Kari.

16

Poster

9/13/07

11/19/07

Dana Russell

create school site version for write-in

17

Update content

9/20/07

9/25/07

Dana Russell, Tara Devlin

18

Dana to send to Tara for layout touchup

9/20/07

9/21/07

Dana Russell

19

Tara to touchup layout, return to Dana

9/20/07

9/26/07

Dana Russell, Tara Devlin

20

Print "Tix Here" sign

9/13/07

9/28/07

Dana Russell

21

Print

9/25/07

9/28/07

Dana Russell, Copy King

Copy King to print 100 copies, 11x17

22

Distribute to schools

9/20/07

10/1/07

Dana Russell, Dan Albert

Dana to have posters printed and ready for distribution to school sites by Dan.

23

Hang posters in shops around Monterey, Seaside, Marina

10/22/07

11/19/07

Ken Harbord

Ken to help organize distribution about towns.

24

Commercial Advertising

9/21/07

11/1/07

Dana Russell, David Jones

Blurbs to include: brief description, date time of event, ticket prices, and how to volunteer

25

TV Stations

9/21/07

9/28/07

26

  Channel 28: post to community calendar

9/21/07

9/28/07

Dana Russell

27

  KCBA: post event to community calendar

9/25/07

9/27/07

Dana Russell

28

Radio stations

9/21/07

11/1/07

Dana Russell

KAZU, KUSP, KPIG

29

  KPIG

9/21/07

9/24/07

Dana Russell

Still to contact regarding PSA.

30

  KAZU

9/21/07

9/24/07

Dana Russell

Added event to public calendar.  Will call regarding PSA

31

  KUSP

9/21/07

11/1/07

Dana Russell

Still to contact regarding PSA.  Must post two weeks prior to event.

32

Channel 28

9/21/07

10/5/07

Dana Russell

Contact ASAP with blurb.
Call office on Monday 9/24.

33

Monterey County Weekly

9/21/07

9/28/07

Dana Russell

34

Herald ads 2x

9/21/07

9/28/07

David Jones

35

Communications

9/20/07

11/5/07

Dana Russell

Blurbs to include: brief description, date time of event, ticket prices, and how to volunteer

36

MBTA

10/12/07

10/18/07

Dana Russell

Send blurb to MBTA

37

PTAs

11/5/07

11/5/07

Dana Russell

Dana to send to Stephanie Bloom

38

Schools via principals

9/20/07

9/27/07

Dana Russell

Send blurb to Kari.
Dana sent to Kari on 9/23.

39

Newsletters

9/20/07

10/12/07

Dana Russell

MPUSD Insider: send to Linus
Dana sent to Linus on 9/23

40

Website postings

10/3/07

10/4/07

41

  MPUSD/EFMPUSD

10/3/07

10/4/07

Linus, Dana

42

   Update EF web content

10/3/07

10/4/07

Dana Russell

43

Tickets

9/20/07

9/28/07

44

Reuse design/update content

9/24/07

9/27/07

Dana Russell

Ticket doc file at Copy King?  Call Chris.

45

Print 600 in 10-ticket packets

9/20/07

9/28/07

Dana Russell, Copy King

Copy King

46

Ticket Sales

9/20/07

10/1/07

47

Distribute for sale to school sites

9/20/07

9/20/07

Dana Russell, David Jones, Dan Albert

Give to principals
Dan to distribute
get file from David
distribute by 10/1 at board meeting, 10/4 schools

48

Collect money

10/1/07

10/1/07

Dana Russell, Tara Devlin, Dan Albert

Create instruction sheet
due dates
bright orange envelope
contact info

49

Invitations

10/3/07

10/3/07

David Jones, Dan Albert

Send invitations to:
Board members
Superintendent
Mayors

50

Programs

9/20/07

11/16/07

Dana Russell

51

Update content

9/20/07

9/25/07

Dana Russell

52

Print 600 programs

11/12/07

11/16/07

Dana Russell

Copy King

53

Insert donation postcards/envelopes

11/12/07

11/12/07

Dana Russell

Must wait until programs have been completed.

54

Donors

10/5/07

10/9/07

55

update agreement letter

10/9/07

10/9/07

David Jones

Get agreement doc from David

56

solicit wine donor

10/5/07

10/5/07

Dan Albert, David Jones

Butch Linsey - chair of vinnters group of Monterey County

57

Solicit gift certificates

10/5/07

10/5/07

Don Livermore

Talk with Stephanie, Carolyn Grebing...

58

Solicit restaurants for food: target 30

10/8/07

10/8/07

David Jones, Don Livermore

David to talk with Don.

59

Silent Auction

10/10/07

10/10/07

Needs staffing

60

Setup silent auction items

10/10/07

10/10/07

61

Staff silent auction desk at event

10/10/07

10/10/07

62

Room Setup

9/24/07

11/12/07

David Jones, Dan Albert

63

Book room at convention center

9/24/07

9/24/07

David Jones

64

  Send Rental Relief Agreement letter

9/24/07

9/24/07

David Jones

65

Plan room setup

11/12/07

11/12/07

Dana Russell, David Jones, Dan Albert

66

Decorations

10/17/07

10/17/07

Yvonne Despard, Monterey High Art

Kari to talk with Yvonne

67

create committee

10/17/07

10/17/07

68

find volunteers to decorate room

10/17/07

10/17/07

69

Entertainment

9/13/07

10/24/07

70

Art displays

10/19/07

10/19/07

Theresa Hruby

71

Mike Marotta band

9/13/07

9/13/07

David Jones

72

Student performers in lobby

10/19/07

10/19/07

Jim Paoletti, Dennis Wright

Idea abandoned because of alcohol in main room.

73

School site posters

10/24/07

10/24/07

Ken/Kari to take poster instructions, tickets, posters to 10/4, 11/1 Town Hall Meetings

74

EF Presentation Slideshow

10/22/07

10/22/07

Dana Russell

Dana to create.  Must find PC projector.

75

Art show/sale?

10/23/07

10/23/07

Monterey High Music Boosters

Dana to contact Carl Sedoryk

76

Faculty Follies

10/19/07

10/19/07

Jim Paoletti, Dennis Wright

77

Clean-up

10/18/07

10/18/07

Dana Russell

78

Raffle

10/2/07

11/5/07

79

Solicit raffle items

10/2/07

10/2/07

Dana Russell, Tara Devlin, Ken Harbord

Theme basket from each school site?

80

ticket sales

11/5/07

11/5/07

81

Event Staffing

11/9/07

11/9/07

Dana Russell

82

ticket sales

11/9/07

11/9/07

83

  credit card

11/9/07

11/9/07

Dana Russell

84

  cash bank

11/9/07

11/9/07

Dana Russell

85

  raffle ticket sales

11/9/07

11/9/07

86

wait staff

11/9/07

11/9/07

87

wine pourers

11/9/07

11/9/07

Ken Harbord

88

greeters

11/9/07

11/9/07

Dana Russell

89

Photography

11/6/07

11/6/07

Dana Russell

90

Designate photographer

11/6/07

11/6/07

91

Thank You's

11/29/07

11/29/07

Dana Russell

Postpone regularly scheduled meeting one week, then assemble all Thank You's at meeting together

92

Sponsorships

11/12/07

11/12/07

Linus Ikyurav